EUIA 2012 - Frequently Asked Questions


Can I submit more than one abstract?

Yes. All participants are allowed to submit up to three abstracts. Should authors wish to withdraw one of their accepted contributions, it is imperative they do so before February 2012. Late withdrawals of papers from the conference programme will be penalised at future editions of the EUIA conference.

Are panel proposals allowed?

Yes. Proposals for entire panels of a maximum of four speakers are welcome but individual papers abstracts are subject to the standard review process and the organisers may amend panels accordingly. In addition to the standard procedure for individual paper submissions, a list of paper authors and titles in each panel should be submitted by email to conference@ies.be.

What are the chances of my paper being accepted?

Past editions of EUIA were oversubscribed in the sense that we received more paper proposals than we could fit into the programme. We expect this to be the case for the 2012 edition as well. This means that some of you may receive disappointing news concerning the abstract(s) you submitted.

What is the format of conference panels?

Panels last 90 minutes in total, and comprise of three or four paper presentations. Powerpoint facilities are available in all rooms. A typical panel will start with the paper presentations, followed by the discussant’s contribution, and then the general question and answer session involving the audience. The chair’s responsibility is to ensure that time is maintained, and that the sessions are formally opened and closed. The discussant will provide feedback to the presenters, and help to stimulate debate amongst the audience.

Some guidelines for time-keeping:

  1. Panels with three papers should devote a maximum of 15 minutes for each presentation.
  2. In the case of panels where four papers are to be presented, presentations should not last longer than 12 minutes.
  3. The discussant should take up to 15 minutes to outline their comments on all papers.

Do you provide accomodation for the conference?

We have not organised specific accommodation in local hotels for the conference, due to the variety and number of needs apparent. However, we have provided some links to online hotel booking sites in the 'Brussels Info' on this conference website.

What are the fees for the conference?

PhD student fees are 100€ until 29 February 2012. After this date, the fees raise to 140€.
Regular (post-PhD or equivalent) fees are 150€ until 29 February 2012. After this date, the fees raise to 190€.

When should I submit my paper?

We expect you to upload a copy of your conference paper on the conference website by 16 April 2012. This gives the chair and discussant in your panel time to read your paper.
The paper should ideally be in PDF format, and no larger than 10MB. Other formats will not be accepted by the website. There are no specific formatting or style guidelines, and we do not recommend that your paper exceed 6000 words in length.

What is the format of conference panels?

Panels last 90 minutes in total and normally comprise of four paper presentations. Powerpoint facilities are available in all conference rooms. A typical panel will start with the paper presentations, followed by the discussant’s contribution, and then the general question and answer session involving the audience. The chair’s responsibility is to ensure that time is maintained and that the sessions are formally opened and closed. The discussant will provide feedback to the presenters and help to stimulate debate amongst the audience.

Some guidelines for time-keeping:

  1. Presentations should not last longer than 10 minutes.
  2. The discussant should take up to 15 minutes to outline brief comments on all papers.
  3. At least thirty minutes should be foreseen for Q&A

Do you expect any Icelandic volcanoes erupting?

No. We hope that the Eyjafjallajökull and its brethren let the next edition of EUIA take place as planned…